Monday, July 27, 2015
SOP - FOR MONETARY CLAIMS FOR INITIATIVES AND UNIT ACTIVITIES
Before activity:
1. Make a to-buy list of materials (quantity, estimated cost) required and pass to Guider-In-Charge
2. Guider-In-Charge must approve to-buy list before any purchase is made
3. Purchases must not exceed budget
4. Paste all original receipts neatly on a sheet of A4 paper. All receipts must clearly show the amount of money spent otherwise money will not be reimbursed.
5. Make a photocopy of the receipts.
After activity:
1. Pass the A4 paper with receipts to the Guider-In-Charge within 3 days of activity; late submissions will not be entertained.
2. After payment has been processed, guide to collect reimbursed money from Guider-In-Charge and sign letter of acknowledgment.
SOP FOR BUYING OF PROFICIENCY BADGES AND SIGNING OF GUIDES HANDBOOK
1. Every Pl/Ps will be in charge of buying proficiency badges for patrol.
2. Pl/Ps to be in charge of collating badge orders from their patrol members as well as collect money for badges.
3. Pl/Ps to fill up the badge summary lists for their patrol members as well as collect money for badges.
4. Pl/Ps to fill up badge summary list for patrol by week 9 of each term.
5. Every term week 9 wed and fri guides sessions, Pl/Ps to let Guiders on duty sign badge summary list and fill up corresponding badge certs during Patrol time (5.45pm-6.15pm). Guider will photocopy for safe-keeping.
6. 2 Pl/Ps from each COY will make purchase on behalf of COY. Pl/Ps to distribute badges based on their own collation sheets.
